Transferring paper documents into an IT system isn't among the most enjoyable tasks: it's time-consuming, and errors can easily occur. Tools for optical character recognition (OCR), like SaldeoSMART, come to the rescue. Let's take a closer look at how it works.
Manual document entry – any advantages?
Let's examine the process of entering paper invoices into an IT system, such as Dynamics 365 Business Central, within a company. First, invoices need to be categorized as costs or sales, and then each one requires stamping. Next, we input the invoice into the registry and finally reconcile it with the counterparty. This process is inefficient, especially when dealing with a substantial number of invoices. Additionally, manual transcription carries the risk of errors, necessitating a repeat of the entire process. It's challenging to find advantages in such an approach.
What is SaldeoSMART?
SaldeoSMART is a tool for optical character recognition (OCR). In brief, it extracts data from documents and automatically registers them within the system. The previously described process of invoice entry using OCR is significantly faster and simpler. You can send the invoice as a scan, email attachment, or photo. The system reads the contained data, enabling easy categorization of cost and sales invoices, and essentially saving them in the system with a single click. This action is much quicker than manually inputting data, leading to increased employee efficiency and cost savings. With high character recognition accuracy, the risk of errors is practically eliminated.
Benefits of Integrating Business Central and SaldeoSMART
Combining OCR solutions with modern ERP systems like Dynamics 365 Business Central brings numerous benefits. It's worth mentioning: • Shared vendor database, enabling verification of counterparties through government services, as well as checking credit limits and settlements. • Associating purchase invoices with dimensions: using pre-existing mechanisms for transferring and synchronizing dimensions, invoices can be marked with dimensions directly from Business Central. • Ability to build custom, defined document workflows.
We've thoroughly discussed all the advantages and possibilities that SaldeoSMART offers in conjunction with Dynamics 365 Business Central in a free webinar (in polish). The recording is available at no cost – all you need to do is register via the form on the website https://nav24.pl/nav-education. You'll also find information about other webinars we conduct!
